Microsoft Teams

This is useful for work consultation, education and teams that share all Microsoft files. It fits with recurring collaboration with accounts and management. For a one-time conversation with people outside your environment, you should check how easily they can participate and what access they get.

Before an appointment check which account is active. Test your microphone and open the invitation well on time if you join an organization for the first time.

Chats, files and recordings can be stored and managed within your organization's environment. A recording is not just something that exists temporarily in the meeting window. Check who gets access and how long the content is stored. In screen sharing, take into account notifications and other visible documents.

The functions differ between personal use, work and education. Your organization can restrict institutions and access.

Recording, transcription and certain meeting functions depend on rights and licenses. Announce a recording clearly and check the chosen storage and access. A sent file link only works when the recipient has the right permissions; test it for important pieces.

Microsoft Teams is especially suitable if you are already working within a Microsoft environment. You bring together conversations, meetings and shared files. The actual possibilities depend on your account, license and organizational settings. Therefore, a function that you see with another organisation does not need to be available in your own Teams environment.

Let the surroundings of your organization decide. Check before an appointment whether guests can participate and if the organizer has the necessary functions. For documents, it also counts where they are shared and who gets access. If you only occasionally call, the equipment for teams and files can be more extensive than you need for that one task.